The Office Technician (Typing) will provide a full range of clerical and administrative support to laboratory personnel. This includes: preparing, filing, and archiving case folders; preparing sensitive materials, such as examination reports and copies of case notes, for release or discovery to client law enforcement agencies; shipping supplies and other items; assisting in the procurement process by processing laboratory supply orders, preparing purchase orders, reviewing Cal Card orders, and processing invoices and bills of lading; taking appropriate corrective action when items received are not the items ordered; submitting contract-related invoices to HQ on a timely basis; maintaining the front office records, supplies, and equipment; tracking and maintaining supplies of lab coats and laboratory linens; supporting management by providing information and data to assist in making decisions about administrative operations; and taking minutes at staff meetings, typing them, and distributing them to staff. Attendance Coordinator duties - Following Personnel rules and regulations, serve as a liaison between the laboratory and personnel for Workday entries and tasks, assist staff with Workday questions, ensure new staff are added to the Tine Record System (TRS) as well as submit updates needed for changes to staff work schedule. maintain lab staff attendance documents, ensuring they are up-to-date and accurate. Prepare and submit monthly attendance documents. Maintain employee leave balances and reconcile them with OPS reports. Process personnel documents, including new hire and employee action requests. Communicate directly with OPS Personnel as necessary.
You will find additional information about the job in the .
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Knowledge of: Modern office methods, supplies and equipment; business English and correspondence; principles of effective training.
Ability to: Perform difficult clerical work, including ability to spell correctly; use good English; make arithmetical computations; operate various office machines; follow oral and written directions; evaluate situations accurately and take effective action; read and write English at a level required for successful job performance; make clear and comprehensive reports and keep difficult records; meet and deal tactfully with the public; apply specific laws, rules and office policies and procedures; prepare correspondence independently utilizing a wide knowledge of vocabulary, grammar and spelling; communicate effectively; provide functional guidance.
Benefit information can be found on the CalHR website and the CalPERS website.
A Statement of Qualifications (SOQ) is required. To be considered for the position, you must submit an SOQ along with your application and resume. It must be typed in a professional 12-point font, single-spaced, and no more than one page in length. The SOQ serves as documentation of your ability to present information clearly and concisely in writing. Your SOQ for this position must be a narrative discussion of how your knowledge, skills, abilities and experience relate to the position as described in the duty statement. You may draw from your experience in professional, educational and personal settings.
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
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